EUDR Compliance Documents: What Furniture Exporters from Ukraine Need to Know

What is EUDR and how will it affect wood and furniture exports?

The European Union Deforestation Regulation (EUDR), officially Regulation (EU) 2023/1115, was adopted in 2023 to reduce the import and circulation of products linked to illegal logging and ecosystem degradation. It applies to a wide range of goods, including timber, furniture, cocoa, coffee, soy, rubber, palm oil, and beef.

For Ukrainian exporters, EUDR is especially relevant, as many products contain wooden components.

According to the regulation:

• Starting December 30, 2025, large EU operators and traders will be required to verify that their supply chains meet EUDR standards;
• For micro and small enterprises, the rules will apply from June 30, 2026.
  

Non-compliance may result in fines of up to 4% of the company’s annual turnover.

Which products are covered by EUDR?

EUDR applies to all goods that contain wood or are made of wood — regardless of how small the wooden component is. This includes:

• case furniture;
• kitchen modules;
• tabletops, fronts, bed frames;
• wooden decorative elements;
• wooden packaging and pallets;
• sawn timber, parts, semi-finished elements.
  

Even if wood is a supporting or internal component, such as the base for upholstered furniture, it still falls under EUDR compliance.

What information must be proven for EUDR?

For each shipment of goods exported to the EU, the importer must be able to provide verified information that proves:

• legal origin of the timber;
• no link to deforestation or forest degradation;
• compliance with the national legislation of the country of harvest;
• full traceability of the supply chain.
  

A key requirement is the exact geolocation (latitude and longitude to at least six decimal places) of the plot where the timber was harvested.

Where should the geolocation be indicated?

Geolocation is not a separate document, but it must be clearly included in the EUDR compliance documentation package. It is most commonly found in:

• Supplier declaration — usually the most direct document containing GPS coordinates, either in the body of the declaration or as an attached map or extract from a cadastral system.
  
• Logging ticket — in some cases, the logging permit references a forest block or cadastral zone that can be mapped to precise coordinates.
  
• Supplementary documents — in the case of FSC or PEFC-certified suppliers, geolocation may be included in due diligence system files or GIS formats (.kml, .shp).
  

Which documents are required for EUDR compliance?

To meet EUDR requirements, Ukrainian exporters must provide their EU buyers with the following documents:

1. Invoice and Packing List
   These should include product names, quantities, weights, and volume in cubic meters. These documents link the finished products to the raw materials used.
   
2. Logging Tickets (Forest Permits)
   These confirm the legal right to harvest wood from a specific forest area and should include:
   
   • permit number and date;
   • issuing forestry authority;
   • species and quantity of timber;
   • reference to the forest inventory plan or block.
     
3. Transport Documents (TTN or TTT-Forest)
   These confirm the movement of raw timber from the forest to the processing site. The volumes listed should match the amount used in production.
   
4. Contract between Timber Supplier and Furniture Manufacturer
   This contract should clearly specify the timber species, volumes, delivery dates, and legal relationship between the parties.
   
5. Supplier Declaration
   This key document must include:
   • a list of logging ticket numbers used;
   • references to transport documents;
   • confirmation of legal origin;
   • geolocation (latitude and longitude) of the harvesting plot, with at least six decimal digits.
     
6. Production Yield Certificate
   This certificate shows how much finished product is produced from 1 cubic meter of raw material. If the production involves multiple stages, additional certificates may be needed for each stage:
   
   • roundwood → unedged boards;
   • boards → parts;
   • parts → final product.
     

📌 Note: This is not an exhaustive list. If the importer or EU authority requests additional information, exporters must be prepared to provide supporting evidence and documentation.

Specific Considerations for Ukrainian Exporters

Ukraine has its own forest management system, and several local factors affect how EUDR documentation is prepared:

• A large share of timber is harvested through sanitary felling. As of 2024:
  • 56% of logging permits relate to selective sanitary felling;
  • 2% relate to clear sanitary felling (over 6,000 hectares).
• Some harvesting is linked to war-related damage, such as drone attacks causing forest fires or demining operations.
  

Challenge: Proving the necessity and legality of such felling may require additional expert reports or supporting documentation from forestry authorities.

Also note:

• Timber harvested in gardens or private yards is exempt from EUDR, but this must be clearly stated and justified.
• Luxury wood species (e.g., cherry, walnut) are often subject to more scrutiny.
  

How to simplify EUDR preparation?

Ukrainian furniture manufacturers are advised to:

• work with verified timber suppliers who can provide full documentation;
• choose timber with FSC or PEFC certification, if available;
• maintain a well-organized document archive for each shipment;
• implement their own due diligence system;
• seek assistance from business associations (such as UAFM), industry experts, and legal consultants on EUDR compliance.
  

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Conclusion

EUDR is not a temporary obstacle — it’s a long-term change in the rules of global trade with the EU. Compliance is now a prerequisite for accessing the European market.

Preparing your documentation in advance, understanding supply chain responsibilities, and building transparent workflows will help Ukrainian exporters avoid delays, customs issues, and lost contracts.

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Need templates or support with EUDR documentation? Contact the experts at Oakhunt — we’ll help you navigate the path to compliance.